2024 HARGROVE FAMILY REUNION
COMMITTEE
CHAIR VICE CHAIR TREASURER SECRETARY
Angie Mack Benicia Hargrove Alisa Fox-Ervin Open
2024 HARGROVE FAMILY REUNION
SUB-COMMITTEES
2024 HARGROVE FAMILY REUNION PAGE 1 OF 2
FAMILY REUNION COMMITTEES
ROLE RESPONSIBILITIES
Chair & Vice Chair Provides coordination between other committees and
provides “big picture” guidance for reunion planning and execution
Treasurer * Manage all funds and banking responsibilities
* Collect all monies from fees and fundraising activities.
* Manage donations and expenses associated with planning
and executing the family reunion
* Track revenue and expenses
* Make financial report available to reunion chairperson and family
Lodging Committee Locate hotel venue near Seattle/Tacoma Airport (SEA);
negotiate and book hotel. Be the liaison between hotel and
family members during family reunion activities
* number of rooms required
* Meeting space
* Banquet space
* Parking info
* Shuttle service
* Catering services available
Transportation Committee Researches transportation useful to guess. Arranges airport
pickup schedules. Coordinates reunion group travel during
the event.
Events/Activities Committee Responsible for arranging entertainment and activities that
your family can take part in, such as picnic and group tours/
excursions. They can also be responsible for recruiting
volunteers to help with the games and activities.
Responsible for awards, certificates, and prizes
Set-up/Clean-up Committee Help with set-up of event space
Help with clean-up of event
Welcome/Hospitality Committee Have 2 to 3 people at a table near the front desk of the hotel
to welcome family reunion attendees. Seeing a familiar face
as you are checking in immediately improves the mood and
creates a level of comfort. The welcoming table should
consist of welcome packets (Maps, coupons, directions to
local attractions, etc.), T-shirts, name badges, and a family
reunion agenda/souvenirs.
Decorations Committee Provide decorations and all signage.
Created by: Angie Mack As of: Wednesday, July 19, 2023
2024 HARGROVE FAMILY REUNION PAGE 2 OF 2
Photography Committee Responsible for taking photos during the reunion; including
“whole group” family photo and individual photos of families.
Put together family slide show for presentation during
banquet
Create family memory album for website
Food Committee Plan menu for family picnic
Plan food for “meet and greet” night
Plan food for “banquet” night
Determine and reserve needed equipment for food setup
Make assignments for preparing meals, etc.
Make shopping list
Purchase paper products needed for picnic
T-shirt and Gifts/Souvenirs Order T-shirts or other family reunion souvenirs Committee Locate company that will design T-shirt
Determine sizes and number of shirts to order
Formal Banquet Committee Assign Emcees for the banquet
Determine agenda for banquet night
Create timeline for banquet night
Arrange for DJ for evening
Worship/Fellowship Arrange prayer meetings if necessary during the event Committee Armor bearer for Pastor E
Locate worship/fellowship event room/venue for Sunday
Collect offering for Pastor E
Created by: Angie Mack As of: Wednesday, July 19, 2023